ANNUAL MEETING MINUTES
OCTOBER 2019

Date: Monday October 28, 2019              Location: Clubhouse 
 
Board Members  			Name    		Title            Present        Absent 
Kenneth Stevens 	President 	  þ     	   
   					Gene Stine  		Vice-President   þ            
Gary Clinton  		Treasurer  	  þ                              
  					Winston Lucky 	Secretary  	  þ       	                   
Mark Ziemba  	Member         þ                                    
 
Miami Management:  Al Fontana Property Manager 			           þ        
 
Meeting was called to order by Mr. Stevens at 8:00 p.m. 
 
• Mr. Stevens then explained that two board positions were up for re-election, since their 3 year term was completed.  

• Mr. Stevens made a motion to approve the October 2018 Annual Meeting Minutes as presented. The motion was seconded by Mr. Clinton. All in favor - Motion Passed. 

• Mr. Stevens asked Miami Management if there were enough members present or enough proxies to establish Quorum for the meeting to proceed. Mr. Fontana informed the board that there were 3 proxies and 4 registered homeowners were in attendance for a total of 7, which was not sufficient to establish quorum as required in the association by laws. A total combination of 20% or 104 proxies and homeowners present are required to have a vote and conduct business at the annual meeting. As a result the election of new offices could not be held and the Board will appoint people to fill the vacant positions. 

• Mr. Stevens established there were not enough members present to conduct the Annual Board Meeting and no business can be conducted. 

• No Quorum could be established and in accordance with the association By-Laws the Annual Meeting  

• The Attorney for the association noted that in accordance with the association By-Laws since there was no Quorum to conduct the meeting and as a result the members of the Board up for reelection will rolls over for another term. 

There being no further business to discuss Mr. Stevens made a motion to adjourn. The motion seconded by Mr. Lucky – All in favor – Motion Passed. 
 
Meeting was adjourned at 8:10 p.m.